{"id":778,"date":"2026-08-07T16:24:09","date_gmt":"2026-08-07T20:24:09","guid":{"rendered":"https:\/\/calusacruiseclub.com\/?page_id=778"},"modified":"2026-08-07T16:33:56","modified_gmt":"2026-08-07T20:33:56","slug":"user-roles-and-privileges","status":"publish","type":"page","link":"https:\/\/calusacruiseclub.com\/index.php\/user-roles-and-privileges\/","title":{"rendered":"User Roles and Privileges"},"content":{"rendered":"\n<h1 class=\"wp-block-heading\">CCC-002 \u2013 Understanding User Roles and Privileges<\/h1>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Document Version:<\/strong> 1.0<br><strong>Last Updated:<\/strong> August 2026<br><strong>Applies To:<\/strong> Calusa Cruise Club Website v1.x<br><strong>Audience:<\/strong> All Users<br><strong>Required Privileges:<\/strong> None<br><strong>Estimated Time:<\/strong> 5 minutes<br><strong>Prerequisites:<\/strong> CCC-001 \u2013 Getting Started with the Calusa Cruise Club Website<br><strong>Document Owner:<\/strong> Website Administrator<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Purpose<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Calusa Cruise Club website uses user roles and privileges to control access to information and administrative functions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This article explains how those privileges work, why different users may see different menus or pages, and the general responsibilities associated with each role.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The goal is simple: each user should have access to the information and tools needed for their club responsibilities, without giving unnecessary access to administrative features.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why User Privileges Matter<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Some information on the website is public, while other information is intended only for club members or authorized officers.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Privileges help protect:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Member contact information<\/li>\n\n\n\n<li>Membership records<\/li>\n\n\n\n<li>Administrative reports<\/li>\n\n\n\n<li>Club documents<\/li>\n\n\n\n<li>Website settings<\/li>\n\n\n\n<li>Directory-generation functions<\/li>\n\n\n\n<li>Other information that should not be available to the general public<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Privileges also reduce the chance of accidental changes. For example, a regular club member does not need access to tools used to edit another member&#8217;s record or change website settings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Public Visitors<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A visitor is anyone viewing the website without logging in.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Visitors can access public information such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Home page<\/li>\n\n\n\n<li>About Us<\/li>\n\n\n\n<li>General club information<\/li>\n\n\n\n<li>Club Events and Functions<\/li>\n\n\n\n<li>Membership information<\/li>\n\n\n\n<li>Contact information<\/li>\n\n\n\n<li>Other pages designated as public<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Visitors cannot access member-only information or administrative functions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While visitors can see the club&#8217;s events and functions they cannot see who&#8217;s attending.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Club Members<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Club Members are registered users who have logged into the website.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the features available on the site, members may be able to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access the Members Only area<\/li>\n\n\n\n<li>View the Member Directory<\/li>\n\n\n\n<li>View club documents<\/li>\n\n\n\n<li>View cruises and events<\/li>\n\n\n\n<li>Register for club activities<\/li>\n\n\n\n<li>Access member-only announcements<\/li>\n\n\n\n<li>Update information made available through their own account<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A regular member normally cannot edit another member&#8217;s information or access website administration functions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Committee Chairs<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Committee Chairs may receive additional privileges related to their assigned responsibilities.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The exact privileges may vary by committee.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, a committee chair might be allowed to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access information needed for the committee<\/li>\n\n\n\n<li>View certain reports<\/li>\n\n\n\n<li>Manage information related to committee activities<\/li>\n\n\n\n<li>Access officer or committee resources<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Committee Chair access does not automatically provide full website administration privileges.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Bridge Officers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Bridge Officers may have access to information or reports needed to perform their elected duties.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the website configuration, this could include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Membership information<\/li>\n\n\n\n<li>Club reports<\/li>\n\n\n\n<li>Administrative documents<\/li>\n\n\n\n<li>Event information<\/li>\n\n\n\n<li>Officer-only pages<\/li>\n\n\n\n<li>Other management functions<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A Bridge Officer does not necessarily have full website Administrator privileges.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Rear Commodore<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Rear Commodore requires additional access because the position involves maintaining club membership records.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Typical privileges may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>View member records<\/li>\n\n\n\n<li>Add new members<\/li>\n\n\n\n<li>Edit member information<\/li>\n\n\n\n<li>Update membership status<\/li>\n\n\n\n<li>Review contact information<\/li>\n\n\n\n<li>Produce membership-related reports<\/li>\n\n\n\n<li>Verify information used in the printed directory<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Because membership records contain personal information, this access should be assigned only to authorized individuals.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Cruise Coordinator<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A Cruise Coordinator or other authorized cruise manager may have privileges related to club cruises and boating events.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the site&#8217;s configuration, these may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create or edit cruises<\/li>\n\n\n\n<li>View registrations<\/li>\n\n\n\n<li>Maintain cruise information<\/li>\n\n\n\n<li>Manage participant information<\/li>\n\n\n\n<li>Post cruise-related updates<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Access should be limited to the functions required to manage club events.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Webmaster<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Webmaster is responsible for maintaining the website itself.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Typical Webmaster privileges may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create and edit website pages<\/li>\n\n\n\n<li>Manage menus<\/li>\n\n\n\n<li>Upload and manage images<\/li>\n\n\n\n<li>Maintain website content<\/li>\n\n\n\n<li>Manage custom club plugins<\/li>\n\n\n\n<li>Generate reports<\/li>\n\n\n\n<li>Troubleshoot website problems<\/li>\n\n\n\n<li>Perform routine website maintenance<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The Webmaster may have broad access, but should still avoid changing membership or financial information unless those responsibilities are specifically assigned.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Website Administrator<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Website Administrator has the highest level of website access.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An Administrator can typically:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Create and edit pages<\/li>\n\n\n\n<li>Manage users<\/li>\n\n\n\n<li>Assign roles and privileges<\/li>\n\n\n\n<li>Install or update plugins<\/li>\n\n\n\n<li>Configure WordPress<\/li>\n\n\n\n<li>Access administrative reports<\/li>\n\n\n\n<li>Manage the Directory Publisher<\/li>\n\n\n\n<li>Perform backups and maintenance<\/li>\n\n\n\n<li>Troubleshoot system-wide problems<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Administrator privileges should be assigned to as few people as practical.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">An Administrator account can make changes that affect the entire website.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Understanding What You See<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">After you log in, the website determines what menus, pages, and tools you are permitted to use.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Therefore, two members may log into the same website and see different options.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A regular member might see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Member Directory<\/li>\n\n\n\n<li>Cruises<\/li>\n\n\n\n<li>Documents<\/li>\n\n\n\n<li>Club News<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A Membership Chair might also see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Members Manager<\/li>\n\n\n\n<li>Membership Reports<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">A Website Administrator might additionally see:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>WordPress Dashboard<\/li>\n\n\n\n<li>Reports<\/li>\n\n\n\n<li>Directory Booklet<\/li>\n\n\n\n<li>Plugin management<\/li>\n\n\n\n<li>Website settings<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If instructions refer to a menu that you cannot see, it usually means your account does not have the privilege required for that function.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Principle of Least Privilege<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The website should follow a simple security rule:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Users should receive only the privileges necessary to perform their responsibilities.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, someone who only needs to update club news should not be given full Administrator access.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This approach:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Protects member information<\/li>\n\n\n\n<li>Reduces accidental changes<\/li>\n\n\n\n<li>Makes the website easier to use<\/li>\n\n\n\n<li>Improves website security<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Changes in Club Office<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">When club officers or committee chairs change, website privileges should be reviewed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The incoming officer should receive the access required for the new position.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The outgoing officer should have privileges removed if they are no longer required.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This should be part of the normal officer transition process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Before Requesting Additional Access<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before requesting additional privileges, determine which task you are trying to perform.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Instead of requesting Administrator access, describe the specific need.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">I need to update member records.<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">or:<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">I need to manage cruise registrations.<\/p>\n<\/blockquote>\n\n\n\n<p class=\"wp-block-paragraph\">The Website Administrator can then assign the appropriate level of access.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Common Problems<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>I cannot see a menu mentioned in the instructions.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Your account may not have permission to access that feature. Contact the Website Administrator.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Another member can see options that I cannot see.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is normal. Different roles have different privileges.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>I was elected to a new position but still have my old access.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ask the Website Administrator to review your account privileges.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>I can access something that I do not think I should be able to access.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Notify the Website Administrator. Excess privileges should be removed.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>I forgot my password.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use the website&#8217;s password-reset process. Do not ask another member to share their login credentials.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Security Guidelines<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Never share your website password with another member.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Each person who requires access should have an individual user account.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Avoid using a shared Administrator account.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If someone leaves an officer or administrative position, review their access promptly.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Administrator privileges should be reserved for users who actually need full website control.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Expected Result<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">After reading this article, you should understand:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Why the website uses roles and privileges<\/li>\n\n\n\n<li>Why different users see different menus<\/li>\n\n\n\n<li>The general responsibilities of each role<\/li>\n\n\n\n<li>Why Administrator access should be limited<\/li>\n\n\n\n<li>Who to contact when your privileges need to be changed<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Related Articles<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>CCC-001<\/strong> \u2013 Getting Started with the Calusa Cruise Club Website<\/li>\n\n\n\n<li><strong>CCC-003<\/strong> \u2013 Website Navigation Basics<\/li>\n\n\n\n<li><strong>CCC-004<\/strong> \u2013 Logging In, Logging Out, and Passwords<\/li>\n\n\n\n<li><strong>CCC-401<\/strong> \u2013 Managing Website Users<\/li>\n\n\n\n<li><strong>CCC-402<\/strong> \u2013 Assigning and Changing User Privileges<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Revision History<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Version<\/th><th>Date<\/th><th>Description<\/th><\/tr><\/thead><tbody><tr><td>1.0<\/td><td>August 2026<\/td><td>Initial release<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>CCC-002 \u2013 Understanding User Roles and Privileges Document Version: 1.0Last Updated: August 2026Applies To: Calusa Cruise Club Website v1.xAudience: All UsersRequired Privileges: NoneEstimated Time: 5 minutesPrerequisites: CCC-001 \u2013 Getting Started [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center 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